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«Department of Protocol Ministry of Foreign Affairs of the Kingdom of Thailand Guidelines on Protocol Practice Department of Protocol Ministry of ...»

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4. Re-Entry Visa All members of the Diplomatic Missions, Consular Posts, and International Organizations and their households, who have been granted permit of stay, are required to apply for re-entry visas before departing and re-entering Thailand. They are also required to return to Thailand before the expiry date of their re-entry visas. In the case that members of the Diplomatic Missions, Consular Posts and International Organizations depart Thailand without re-entry visas or fail to obtain re-entry visas or their re-entry visas have expired, their permits of stay are considered void and they have to re-apply for the valid entry visas at the Royal Thai Embassies or Consulates. The application for re-entry visas shall be submitted to the Department of Consular Affairs, Ministry of Foreign Affairs of Thailand.

5. Newly Born Child in Thailand Members of the Diplomatic Missions, Consular Posts, and International Organizations are required to notify the birth of their newly born child in Thailand. In the case that a member of the Diplomatic Mission, Consular Post and International Organization travels out of Thailand with the newly born child, a passport of his/her nationality is to be issued before leaving the country. Subsequently, prior to re-entering Thailand, a relevant visa must be applied at the Royal Thai Embassy/ Consulate well in advance. Once arriving in Thailand, a member of the Diplomatic Mission, Consular Post, and International Organization has to apply for an extension of permit to stay for his/her newly born child at the earliest opportunity.

6. Employment A spouse of the members of Diplomatic Missions, Consular Posts and International Organizations, who wishes to undertake private employment in Thailand, must apply for a Non-Immigrant Visa at the Royal Thai Embassy/Consulate prior to arrival in Thailand. Upon arrival in Thailand, he/she has to apply for a work permit from the Ministry of Labour.

7. Identity Card The Department of Protocol will issue five (5) types of Identity cards to the staff members of the Diplomatic Missions, Consular Posts and

International Organizations and their households as follows:

• Dark Blue Stripe Card will be issued to diplomatic agents and members of the administrative and technical staff of the Diplomatic Missions, as well as to members of their immediate families;

• Light Blue Stripe Card will be issued to officials of International Organizations who enjoy privileges and immunities in respect of their official act as well as to members of their immediate families;

• Green Stripe Card will be issued to career consular officers who enjoy privileges and immunities as well as to members of their immediate families;

• Grey Stripe Card will be issued to honorary consular officers;

• Plain Card (no stripe) will be issued to persons other than those enjoying privileges and immunities, i.e. officials of the Asian Institute of Technology (AIT), officials of the Taipei Economic and Cultural Office, members of the service staff of the Diplomatic Missions as well as members of their immediate families and private servants.

Members of the Diplomatic Missions, Consular Posts and International Organizations and their households are requested to carry their cards with them at all times.

In this regard, requirements in obtaining an identity card are as

follows:

• A copy of the Note Verbale informing the Department of Protocol on the applicant’s assumption of duty;

• A Note Verbale requesting for an identity card with the information on the applicant’s name (in English and Thai languages), position and term of appointment and its copy;

• Two (2) completed application forms with the applicant’s signature in black ink;

• Two (2) recent colored photographs (two-inches size) of the applicant with his/her name written on the back of each photograph;

• Two (2) copies of the applicant’s current passport with pages containing details of the passport holder and immigration records;

The application form for identity card can be downloaded from the website: www.mfa.go.th. The identity cards for the dependents forming immediate family members of the members of the Diplomatic Missions, Consular Posts and International Organizations in Thailand, will be issued to the dependents with the age between 15 to 20 years only. When applying for the renewal of the identity card, the old card must be returned to the Department of Protocol.

8. Driving License The Department of Protocol will convey the requests of the Diplomatic Missions, Consulates and International Organizations for the driving licenses for members of the Diplomatic Missions, Consular Posts and International Organizations and their respective spouses and children with the age over 18 years to the Department of Land Transport, Ministry of Transport. Other members of their households can apply directly for driving licenses to the Department of Land Transport, Ministry of Transport.

The Diplomatic Missions, Consulates and International Organizations are requested to submit the relevant documents to the

Department of Protocol for the driving licenses as follows:

• A Note Verbale requesting the driving license for the applicant and its copy;





• Two (2) copies of the applicant’s current driving license;

• A Thai language translation of the applicant’s current driving license and its copy;

• Two (2) completed application forms for driving license. The application form can be obtained from the Department of Land Transport;

• Two (2) copies of the applicant’s passport.

9. VIP Lounges The Diplomatic Missions, Consular Posts, International Organizations and representative offices of the foreign government accredited to Thailand are eligible to seek VIP lounge services at international airports in Thailand for the following dignitaries;

–  –  –

9.2.2 Deputy Prime Minister 9.2.3 Special Envoy of the Head of Government

9.3 Head of Legislative Branch 9.3.1 President of the Assembly 9.3.2 President of the Senate 9.3.3 President of the House of Representatives

9.4 Head of Judiciary Branch 9.4.1 President of the Supreme Court

9.5 Head of International Organization 9.5.1 UN Secretary-General 9.5.2 Head of UN Specialized Agency 9.5.3 Head of Regional Inter-governmental Organization

9.6 Minister of Foreign Affairs

9.7 Other Minister on an official visit to Thailand

9.8 Opposition leader in legislative branch

9.9 Ambassador and Consular Representative accredited to Thailand upon arrival on assumption of duty and departure on termination of duty

9.10 Religious leader

9.11 Guest of Their Majesties the King and Queen and Guest of the Members of the Royal Family

9.12 Foreign Royal Family Members

9.13 Guest of the Royal Thai Government In this regard, a Note Verbale requesting for VIP lounge services shall be sent to the Department of Protocol at least three-working days in advance, unless in exceptional circumstances. Details regarding titles, names, positions, purpose of visit, date, time of arrival and departure, airline and flight number shall be provided. The maximum number of persons to receive/send off the high dignitaries is requested to limit at 7 persons at each VIP lounge.

The Immigration and customs formalities will be provided to the above-mentioned dignitaries and their delegations on official visit to Thailand at the VIP lounge or at the normal immigration lane at the airport. In the case that the above-mentioned dignitary and his/her delegation are unable to obtain the relevant visas at the Royal Thai Embassy/Consulate prior to arrival in Thailand, the Diplomatic Missions, Consular Posts, International Organizations and representative offices of the foreign government accredited to Thailand shall send a Note Verbale requesting the exemption of visas for the dignitary and his/her delegation at the airport to the Department of Protocol at least threeworking days in advance.

The above-mentioned dignitary and delegation on official visit to Thailand are waived from luggage x-ray procedure at the airport.

The body search and luggage x-ray procedure are waived at all cases as provided by the UN Convention on the Prevention and Punishment of Crimes against internationally Protected Persons, including Diplomatic

Agents 1973 to the following dignitaries:

–  –  –

The waiver of the body search and luggage x-ray procedure to the dignitaries and delegations may be considered on the reciprocity basis.

Nevertheless, although the body search and luggage x-ray procedure is waived by the Thai authorities, the relevant airline has the full legitimate rights to conduct the body search and luggage x-ray procedure on passengers for the safety of the aircraft as provided by the condition of carriage of the commercial airlines.

In general, the expenses incurred on the reception of the abovementioned dignitaries, who are on official visit or perform official missions in Thailand will be borne by the Royal Thai Government.

However, if the dignitaries are on transit or private visit in Thailand, the requesting party shall be responsible for the expenses incurred thereon.

When using the VIP lounge service, the immigration and customs formalities will be provided to the above-mentioned dignitary and delegation on official visit to Thailand at the VIP lounge or at the normal immigration lane at the airport.

In the case that the above-mentioned dignitary and his/her delegation are unable to obtain the relevant visas at the Royal Thai Embassy/Consulate prior to arrival in Thailand, the Diplomatic Missions, Consular Posts, International Organizations and representative offices of the foreign government accredited to Thailand shall send a Note Verbale requesting for the exemption of visas to the dignitary and his/her delegation at the airport to the Department of Protocol.

The Diplomatic Missions, Consular Posts, International Organizations and the representative offices of the foreign government accredited to Thailand are able to seek the VIP lounge services to other dignitaries who are not specified in the above-mentioned list by sending a Note requesting for such services directly to the Airport of Thailand Public Company Limited, which shall facilitate the request if the VIP lounges are available. The requesting party shall bear the expenses of the VIP lounge services incurred thereon.

10. Permission to Carry Firearms and Communication Equipment

10.1 The dignitary and/or his/her delegation as specified in Item 9 are eligible to temporarily carry firearms into Thailand for protection while staying in Thailand. The Diplomatic Mission, Consular Post, International Organization and the representative office of the foreign government accredited to Thailand shall submit a Note Verbale requesting for such purpose to the Department of Protocol at least sevenworking days in advance. The Department of Protocol shall convey the request to the relevant Thai authorities for consideration to issue the temporary license on importing and carrying firearms into Thailand. Such

request shall contain relevant information as follows:

–  –  –

10.2 The dignitary and his/her delegation as specified in Item 9 are able to bring with them communication equipment into Thailand for the purpose of coordination within the delegation during their stay in Thailand. The Diplomatic Mission, Consular Post, International Organization and the representative office of the foreign government accredited to Thailand shall submit a Note Verbale requesting for such purpose to the Department of Protocol at least five-working days in advance. The Department of Protocol shall convey the request to the relevant Thai authorities for consideration to grant the permit to the requesting party to use the equipment at a specified range of frequency while staying in Thailand.

11. Permission to Visit Thai Ports of Foreign Ships The Diplomatic Mission is requested to send a Note Verbale requesting permission for its national ship to enter water territory and visit ports in Thailand well in advance at least 14 working days prior to the proposed date of arrival of the ship into Thailand to the Department of Protocol. The Department of Protocol shall convey the request to the relevant Thai authority, and inform the requesting party of its consideration in due course.

The Note shall contain necessary information including the name of the ship, dates and times of arrival and departure, gross tonnage, the names of captain and crew and the ports for the visit and the purpose of the visit.

12. Diplomatic Flight Clearance The Diplomatic Mission is requested to send a Note Verbale requesting for a diplomatic flight clearance for the national aircraft, which will overfly the airspace of Thailand or land at the airports in Thailand well in advance, at least 14 working days prior to the proposed date of enter into/arrival to Thailand’s airspace, to the relevant geographical departments (Department of European Affairs/Department of American and South Pacific Affairs/Department of East Asian Affairs/Department of South Asian, Middle East and African Affairs) of the Ministry of Foreign Affairs. The geographical department will convey the request to the relevant Thai authority, and inform the requesting party the flight clearance number in due course. The diplomatic flight clearance number is generally valid for 24 hours. If there is a change in the flight schedule, the Thai authorities shall be informed at once for issuing the new code number of the diplomatic flight clearance.

The Note shall contain necessary information including the type of aircraft, call sign, points of entry and departure, dates and time, and the purpose of such request.

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