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«Department of Protocol Ministry of Foreign Affairs of the Kingdom of Thailand Guidelines on Protocol Practice Department of Protocol Ministry of ...»

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9.1 Prior Approval from the Ministry of Foreign Affairs for Purchase/ Import The Diplomatic Missions, Consular Posts and International Organizations must obtain the approval from the Department of Protocol prior to the purchase or import of a motor vehicle. The Note Verbale seeking the Department’s approval shall contain the information on the name and rank of the purchaser/owner and particulars of the motor vehicle (make, model and year of manufacture). A copy of the Note Verbale informing the assumption of duty of the purchaser/owner shall also be attached.

9.2 Import of Duty-Free Motor Vehicle When the motor vehicle arrived, members of the Diplomatic Missions, Consular Posts and International Organizations shall submit the required documents for customs clearance procedures. A Note Verbale with two (2) copies requesting import of duty-free motor vehicle shall

contain the following information:

–  –  –

9.3 Registration of Duty-Free Motor Vehicle 9.3.1 The request for vehicle registration shall be made through the Department of Protocol. According to Thailand’s Motor Vehicle Act B.E. 2522 (1979), diplomatic registration plates are classified

into 5 types:

–  –  –

The Diplomatic Missions, Consular Posts and International Organizations shall submit the following documents to the Department of Protocol for the registration of motor vehicle.

–  –  –

9.3.2 In accordance with Thailand’s Motor Vehicle Act B.E.

2522 (1979), all diplomatic privileged motor vehicles both official and personal vehicles must have at least a “Third Party Plus Compulsory Insurance Coverage” at all times.

9.3.3 The Diplomatic Missions, Consular Posts and International Organizations are requested to submit the Ministry’s Note for the registration of duty-free motor vehicles to the Department of Land Transport, Ministry of Transport within 15 days as from the date of the issuance of the Ministry’s Note.

9.4 Registration of Duty-Paid/Locally Purchased Motor Vehicle The request for registration of the duty-paid/locally purchased motor vehicle shall be made through the Department of Protocol. A Note Verbale with a copy requesting for such registration shall provide all details of the motor vehicle, accompanied by two (2) copies of the vehicle registration book, insurance policy, identity card of the owner, and/or invoice, sealed and signed by the authorized person of the Mission or Organization.

9.5 Annual Renewal of Vehicle Registration Diplomatic Missions, Consular Posts and International Organizations are required to renew the motor vehicle registration annually. A Note Verbale with its copy requesting renewal of the motor vehicle registration shall contain information on the name of the owner, accompanied by details of the motor vehicle, registration plate number, two (2) copies of the motor vehicle registration book and insurance policy sealed and signed by the authorized person of the Mission or Organization.

9.6 Disposal of Duty-Free Motor Vehicles 9.6.1 The Diplomatic Missions, Consular Posts and International Organizations shall submit a Note Verbale requesting approval from the Department of Protocol for the disposal of the dutyfree motor vehicles. Upon receiving the Ministry’s approval, the Diplomatic Missions, Consular Posts and International Organizations shall submit three (3) copies of Note Verbale providing details of the motor vehicle and the name and address of the purchaser. The Note Verbale shall be accompanied by three (3) copies of the vehicle registration book sealed and signed by the authorized person of the Mission or Organization and three (3) copies of personal documents of the purchaser (identity card and house registration certified by the holder).

9.6.2 The sale of duty-free motor vehicles to non-privileged person is subjected to payment of duties and taxes determined by Customs Department. After the payment was made, original receipt issued by Customs Department with two (2) copies sealed and signed by the authorized person of the Mission or Organization, shall be provided to the Department of Protocol.

9.6.3 The Diplomatic Missions, Consular Posts and International Organizations, wishing to sell the duty-free motor vehicles to a privileged person, shall submit a Note Verbale requesting approval from the Department of Protocol for the disposal of the duty-free motor vehicles to the privileged persons. Upon receiving the Department’s approval, the Diplomatic Missions, Consular Posts and International Organizations shall submit three (3) copies of Note Verbale providing details of the motor vehicle and the name and address of the purchaser, accompanied by three (3) copies of vehicle registration book sealed and signed by the authorized person of the Mission or Organization. A Note Verbale with two (2) copies from the purchaser’s Mission expressing intention to purchase the motor vehicle shall be accompanied by three (3) copies of the Note Verbale informing the assumption of duty of the purchaser.

9.7 Disposal of Duty-Paid/Locally Purchased Motor Vehicle The Diplomatic Missions, Consular Posts and International Organizations, that wish to dispose the duty-paid/locally purchased motor vehicle, shall submit a Note Verbale requesting approval from the Department of Protocol for the disposal of the said motor vehicle. Upon receiving the Department’s approval, they shall submit three (3) copies of Note Verbale providing details of the motor vehicle and the name and address of the purchaser. The Note Verbale shall be accompanied by two (2) copies of the vehicle registration book sealed and signed by the authorized person of the Mission or Organization, and two (2) copies of personal documents of the purchaser (identity card and house registration certified by the holder).





9.8 Export of Duty-Free Motor Vehicles The Diplomatic Missions, Consular Posts and International Organizations, wishing to export the duty-free motor vehicle, shall submit a Note Verbale with three (3) copies providing information on the owner’s name and rank, details of motor vehicle, destination, date of export and name of vessel and port of departure, accompanied by three (3) copies of vehicle registration book sealed and signed by the authorized person of the Mission or Organization.

9.9 Vehicle Registration for Honorary Consular Officers According to the Regulation of the Ministry of Transport regarding the issuance of motor vehicle registration plates for official use of honorary consular officers, effective as of 11 June 2008, the regulations

are as follows:

9.9.1 In applying for the Honorary Consular Officer’s registration plate, the motor vehicle in question must be free from lease or other form of contracts and is registered under the name of the Honorary Consular Officer only. Upon receiving the Honorary Consular Officer’s registration plate, the local plate must be returned to the Department of Land Transport, Ministry of Transport.

9.9.2 In this regard, a Note Verbale with a copy requesting for the vehicle registration plate shall be submitted to the Department of Protocol, providing information of the motor vehicle. The Note Verbale shall be accompanied by two (2) copies of the vehicle registration book and identity card of the Honorary Consul.

9.9.3 It is to be noted that the said registration plate for the Honorary Consular Officer is not a requirement and, therefore, those who wish to retain their local registration plate may continue to do so.

9.9.4 According to the Vienna Convention on Consular Relations 1963, the motor vehicle for Honorary Consul is not entitled to privileges and immunities. The said motor vehicle is, therefore, subjected to the enforcement of the relevant Thai laws and regulations, i.e. annual tax payment.

10. Formalities for Customs Clearance of Imported Goods

10.1 The Diplomatic Missions, Consular Posts and International Organizations shall submit a Note Verbale with two (2) copies requesting for customs facilities for importation of goods. The Note Verbale shall provide details of the imported goods, and shall be accompanied by three (3) completed entry forms for diplomatic clearance of goods imported by the Diplomatic Mission, Consular Post and International Organization (DP.1), and three (3) copies of delivery order, bill of lading or airway bill, invoice or packing list (for personal effects, certificate of vaccination or pet passport (for the importation of pets), sealed and signed by the authorized person of the Mission or Organization, including a copy of the Note Verbale informing the assumption of duty of the relevant person (for the importation of used household goods and personal effects only).

10.2 The Diplomatic Missions, Consular Posts and International Organizations shall submit the Note Verbale with a copy informing the name of the member of the Mission or Organization, who is designated as the authorized person of the Mission or Organization on importation/ exportation of goods and any other relevant matters of privileges and immunities, together with his/her three (3) specimens of signatures to the Department of Protocol.

10.3 The details of imported goods which international organizations may apply for the exemption of customs duty shall comply with the agreements concluded between each international organization and the Royal Thai Government.

10.4 While no precise quantitative restriction is placed upon the importation of dutiable goods exempt from customs duties on the grounds of diplomatic privileges, it is expected that only reasonable quantities of such goods shall be imported and that the privileges so accorded shall not be the object of any abuse. Goods imported on a dutyfree basis under customs privileges must be destined for the exclusive use of the office or person as stated in the Note. They must not be transferred to any other persons or places.

10.5 The Diplomatic Missions, Consular Posts and International Organizations are requested to notify the Department of Protocol in advance of any transportation or movement of a large quantity of products already imported into Thailand on a duty-free basis. Details of products, dates and time of transportation as well as their destination are also requested. Exemption from customs inspection is granted in conformity with the generally accepted international practices. However, the customs authorities have the rights to inspect packages in any circumstances after consultation with the Department of Protocol. If there is such a case, the Department of Protocol shall inform the Head of the Diplomatic Mission, Consular Post and International Organization concerned at the earliest opportunity so that he/she can assign his/her representative to be present when the packages are opened.

10.6 In the case that the imported goods are subjected to special regulations, compliance with such regulations is required. The Diplomatic Missions, Consular Posts and International Organizations must request for permission from the Thai authorities concerned via the Department of Protocol prior to the importation of prohibited or restricted goods such as radio communications equipment, firearms and offensive weapons, antiques of arts or Buddha images, marbles and building stones, etc.

Additional information can be found on the website: www.customs.go.th.

10.7 With regard to fresh fruits/plants, the Diplomatic Missions, Consular Posts and International Organizations shall submit a request for import permission along with all information required directly to the Director-General, Department of Agriculture, Ministry of Agriculture and Cooperatives prior to the importation in accordance with the Notification of Department of Agriculture on Specifications, Methods and Conditions of Pest Risk Analysis for the Importation of Prohibited Articles dated 11 July B.E. 2550 (2007).

10.8 The Diplomatic Missions, Consular Posts and International Organizations shall observe the quota on the import of duty-free alcoholic drinks allocated by the Department of Protocol.

10.9 On exportation of goods, the Diplomatic Missions, Consular Posts and International Organizations shall submit three (3) copies of Note Verbal providing details of the exportation of goods (the date of termination of consignee’s tour of duty, the numbers of cases or packages, weight, CIF value, name of vessel/aircraft, the port of departure, the country of destination and the date of export. The Note Verbale shall be accompanied with three (3) copies of invoice sealed and signed by the authorized person of the Mission or Organization or the packing list (for personal effects)

11. Export of Objects of Thai Cultural Heritage and Import of Antique/ Objects of Art/Buddha Images into Thailand The Diplomatic Missions, Consular Posts and International Organizations shall submit a request for permission license along with all the supporting documents required through the Department of Protocol prior to the exportation or importation of such objects.

11.1 Export Buddha images, Bodhisattva or fragments thereof are forbidden to be taken out of Thailand except for worship by Buddhists, or as being part of a cultural exchange or for educational purposes. A license for exportation must be obtained from the Department of Fine Arts, Ministry of Culture. Further information can be obtained from the website of the Department of Fine Arts: www.finearts.go.th and the

website of the Department of Foreign Trade, Ministry of Commerce:

www.dft.go.th. Such a license is a legal document to allow export of antiquities and objects of art out of Thailand whether they are originals or reproductions.

In this regards, the Diplomatic Missions, Consular Posts and International Organizations shall apply for a license directly to the Department of Fine Arts, Ministry of Culture at least eight (8) days before the shipment of goods or departure of the applicant for verification before the issuance of license(s) in accordance with Section 22 of the Act on Ancient Monuments, Antiques, Objects of Arts and National Museum B.E. 2504 (1961) amended by the Act on Ancient Monuments, Antique, Objects of Art and National Museum No. 2 B.E. 2535 (1992).



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